Opening: Logistics Coordinator/Event Manager

Monterey, CA - Full Time - Posted December 6, 2019


Summary

Seeking an experienced, motivated and team-oriented event management professional with at least three years of event coordination/event management experience.

The Naval Postgraduate School Center for Homeland Defense and Security (CHDS) has been the nation’s premier provider of Homeland Security education since 2002. Housed within CHDS, the Executive Education Program offers customized homeland security seminars, symposia, workshops, and short courses for senior elected officials, government agencies, and related organizations on the campus of the Naval Postgraduate School in Monterey, CA and around the country.

The full-time Event Manager coordinates and oversees 20+ events per year and travels to most events (on average, one to three trips per month). Solid candidates must be able to follow established processes, work well within a team, anticipate project needs, discern work priorities, meet deadlines with little supervision, be willing to work occasional evenings and weekends to meet project deadlines, and be able to travel up to 50% of each month.

Responsibilities

Serve as program liaison to elected officials’ (e.g., governors’/mayors’) offices before, during and after event delivery; maintain high levels of professionalism and confidence when interfacing with senior officials and event participants

Venue Coordination – Conduct thorough research of each city’s hotel/venue market; create detailed venue RFPs (requests for proposal); review and evaluate venue/vendor proposals to determine fair market value; negotiate and execute contracts; manage event banquet event orders (BEOs); successfully execute on-site delivery Coordinate CHDS team travel schedules, airfare, ground transportation, and lodging; communicate with CHDS team to provide travel guidance and seminar/course materials Create and monitor event budgets; review and reconcile event invoices; generate final expense reports Input and maintain online database documentation Review and edit seminar presentations and agendas; print and assemble seminar handouts, table tent cards, name badges, etc. Provide full on-site event coordination Report directly to Program Director and Project Lead throughout the planning and execution phases with minimal supervision

Qualifications

· Three+ years of event coordination/event management experience

· Applicant must be a U.S. a citizen with the ability to pass a background check and obtain a Security Clearance.

Education

Bachelor’s Degree in Business, Hospitality or related field

Skills and Abilities

Proficiency in all Microsoft Office applications Professional and confident communications skills (both verbal and written) Strong hospitality and customer service skills High-level organization and sharp attention to detail Ability to manage multiple projects simultaneously and efficiently A trained eye for high-quality event execution Ability to instinctively solve problems and adapt quickly in a fast-paced environment Demonstrated success in working with colleagues and superiors while maintaining a team-focused approach Experience in supporting executives, government officials and/or other senior leaders Familiarity with government travel regulations (preferred)

Salary Range

Employee benefits through Creek Technologies, Inc. include healthcare, 401k, paid time off

Anticipated Start Date

December 31, 2019

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